Download and export files and entries

Download files from an active folder

  1. Select one or more entries in an active folder. Click on the Export button in the top right corner.
    If no entries in the folder are selected, all the entries (files) of that folder will be exported
  2. Choose to export Files
  3. Choose whether to Maintain the folder structure.
    If you choose to maintain the folder structure, one folder per entry will be created, and the file(s) for each entry will be exported to the folders to which they belong. This can be useful if you have multiple files in each entry. If you have one file per entry (for example one drawing file per entry), it may be better to choose not to maintain the folder structure. All the files will then be exported to one single folder
  4. Finally click on OK

Download the information on one or more entries (metadata)

  1. Select one or more entries in an active folder. Click on the Export button in the top right corner.
  2. If no entries in the folder have been selected, all entries will be exported
  3. Choose to export Entries (=metadata)
  4. Choose format for the export: Excel (.csv) or pdf 
  5. Depending on the format you choose, you will get different options:

Excel (.CSV)

  • All columns or only those visible in the folder
  • Choose whether to export associated files
  • Maintain folder structure (see the section "Download files from an active folder" above)

PDF

  • A PDF file with all entries or one PDF file per entry
  • Export associated files
  • Export associated metadata as a CSV file (Excel)

Finally click on OK.

Download file(s) from one entry

Open the entry in the active folder. Mark the file/files to be downloaded. Then click the Download button. If you download more than one file this will automatically become a .zip file which you later can unpack on your computer.

Export files from an active folder to another

  1. Repeat steps 1-4 from the section "Download the information about on one or more entries (metadata)"

  2. Click the Save in Interaxo button if you want to copy files to a folder in the same room or to a folder in another room

  3. Choose which room you want to copy files to in Interaxo

  4. Click the folder you want to copy the files to the selected room

  5. Click the Export button

 

 

 

You can perform an export from within an entry in the same way.

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